The Group recognises that there are circumstances where members of the (Scout)
Association may be unable to meet the financial commitments for key Scouting events, but
their participation would be both deserving and of significant benefit.
This policy outlines the framework for handling cases of financial hardship related to events.
Hardship cases are always considered on a case-by-case basis, and only where sufficient
funds are available.
- When a young person’s parents or carers approach the relevant Section leaders, the
Section Leader should enter discussions within the constraints of this policy. The
Leader(s) may ask the GSL, Group Exec Chairman (GEC), or Treasurer to participate.
- Final approval requires the agreement of both the GEC and Treasurer.
- The total amount available for support (the Hardship Fund) in a given calendar year is
set at the AGM. The GEC and Treasurer will not allocate support beyond this total. Any
request for further support must be agreed by the Group Executive Committee.
The primary consideration must always be the young person: if they are keen and active
members then we should be doing everything we can to enable them to come.
Commitment to Scouting
The applicant must show a regular commitment to the Association/Group, commensurate
with the subsidy requested. For a main Summer camp, the following is a minimum:
- Membership of the Association
- 6 months of regular attendance, confirmed by their relevant Section leader.
The Group normally uses the
financial acceptance criteria employed by Cambridge County Education Authority for free school meals.
This provides an independent, known benchmark
as a guideline.
The Appendix reports the different categories at the time of writing.
This clearly varies with the type of event the support is requested for. The following examples
for a Summer Camp may be considered during discussion.
- Payment of 2/3 of the camp fees. The Group pay the final third.
- Payment of 1/3rd up front to secure the place on the camp. The second third is paid
after the camp, ideally within three months. The Group provide the final third.
Repayment periods must not run into the next financial year (currently calendar year).
- Offers of help to the Scout Group. It should however be noted that people going
through a crisis like a breakup or illness cannot often cope with extra commitments.
Loans / delayed payments beyond the above should be avoided as they are hard to enforce.
In cases of hardship, subscriptions may be reduced by up to one third of the single rate.
Information relating to individual hardship cases is often highly personal and is treated as
strictly confidential. Any record of discussion of a hardship case at Group Executive
Committee will be reported in a Confidential Minute, separate to the normal minutes.
This is v3.3 of the Hardship Policy, and was adopted at Group AGM 2014.
Documentary proof must be presented, of receiving the following:
- Income Support or
- Income Based Job Seekers Allowance or
- Income-related employment and support allowance or
- Support under part VI of the Immigration & Asylum Act 1999 or
- Child Tax Credit but who are not entitled to working tax credit and whose annual
income (as assessed by HM Revenue & Customs) does not exceed £16,190 or
- Guarantee element of state pension credit
- Note: Where a parent is entitled to Working Tax Credit during the four-week period
immediately after their employment ceases, or after they start to work less than 16
hours per week, their children are entitled to free school meals.