Hardship policy

The Group recognises that there are circumstances where members of the (Scout) Association may be unable to meet the financial commitments for key Scouting events, but their participation would be both deserving and of significant benefit. This policy outlines the framework for handling cases of financial hardship related to events. Hardship cases are always considered on a case-by-case basis, and only where sufficient funds are available.

Implementation

The primary consideration must always be the young person: if they are keen and active members then we should be doing everything we can to enable them to come.

Commitment to Scouting

The applicant must show a regular commitment to the Association/Group, commensurate with the subsidy requested. For a main Summer camp, the following is a minimum:

Financial situation

The Group normally uses the financial acceptance criteria employed by Cambridge County Education Authority for free school meals. This provides an independent, known benchmark as a guideline.

The Appendix reports the different categories at the time of writing.

Payment options

This clearly varies with the type of event the support is requested for. The following examples for a Summer Camp may be considered during discussion.

Loans / delayed payments beyond the above should be avoided as they are hard to enforce.

Subscriptions

In cases of hardship, subscriptions may be reduced by up to one third of the single rate.

Confidentiality

Information relating to individual hardship cases is often highly personal and is treated as strictly confidential. Any record of discussion of a hardship case at Group Executive Committee will be reported in a Confidential Minute, separate to the normal minutes.

Policy Revision

This is v3.3 of the Hardship Policy, and was adopted at Group AGM 2014.

Appendix

Documentary proof must be presented, of receiving the following: